This document shows how a Troop leader (or other adult) can process annual membership payments for one or more members within the Troop. Example screens will be from the perspective of the Troop Ministry Liaison.
Pay Bulk Memberships
For adult leaders whose role has the permission to View Other Profiles, a menu item will be available under “My Troop” titled “Pay Bulk Memberships.”
Clicking the “Pay Bulk Memberships” link will bring you to a screen where you can select and pay the annual membership fee for other registered members and/or multiple registered members at one time (youth and adult.)
As indicated by the on-screen instructions:
- Available names will consist of members who are either new, expired, or within their renewal window
- Payment will include a reactivation fee for accounts where membership is past expiration
- Payment advances the renewal date by one year from the previous expiration date
*(once set, annual renewal dates do not fluctuate based on when they are paid) - After payment is processed:
- Adults will need to sign their own Consent, Waiver, and Release Agreement
- The Consent, Waiver, and Release Agreement for youth Trailman must be signed by his parent or legal guardian
After selecting multiple member names, click the “Proceed to payment screen” button.
The payment screen will display a list of the selected members, indicating whether the account is a Youth or Adult and showing the expiration date (as well as a note if a reactivation fee is included.) The total for each member is displayed in the right column, with the total of the bulk payment shown at the bottom of the list.
Click the blue button, containing the total amount due, to process the payment.
Once processed, a confirmation notification will temporarily appear at the top of the Dashboard.
Within the Troop Members list, a visual indicator is present to denote if the Consent, Waiver and Release Agreement still needs to be signed for a member whose annual membership fee has been paid. *Both the annual membership fee and a signed Consent, Waiver and Release Agreement are needed for the annual membership to be considered current.
As stated earlier – for the Consent, Waiver, and Release Agreement, adult members will need to sign for themselves, and can do so within their own account via their Trail Life Connect Profile. For youth Trailmen, the Consent, Waiver, and Release Agreement must be signed by a parent or legal guardian within the same Household. The adult listed in the Household will need to log in and access their Trailman by opening their own adult Profile and clicking the corresponding link next to the affected Trailman’s name.
Bulk Payments Within a Household
When members of your household are due for renewal, you will see a notification at the top of the Trail Life Connect Dashboard indicating the items which need attention.
Click a listed notification to take care of a singular item. If you are completing a consent form signing only, the link will take you directly to that form to sign and submit. If you are completing an overall membership renewal, the link will first take you to the consent form which will then be followed by the payment screen.
If you have multiple Trailmen listed in your Household who are set to renew during the same window, you can use the bulk payment process described earlier to handle everyone’s renewal with one payment. Registered adults with the permission to View Other Profiles can click the “Pay Bulk Memberships” link under “My Troop” on the left menu. Adults who are not registered leaders, or don’t have the relevant view permission, can still access the bulk payment screen by navigating directly to:
https://www.traillifeconnect.com/orders/bulk-membership
Paying for Members Not in Your Household
In the previous sections, you have seen how adult leaders with the View Other Profiles permission can click the “Pay Bulk Memberships” link on the left menu in TLC to pay the membership fee for other members. An alternate avenue which can be used to pay for another member outside of your Household is by navigating to the Troop Members list and clicking to open and view the member’s profile. The red notification link instructing to “Click to pay” or “Click to renew” will likewise take you to the page for processing bulk memberships. Using this tool, again, allows you to pay for one individual, or multiple individuals as needed.
In the example below, Glen is the Committee Chairperson and has clicked to view the profile of Tom Tentpeg (who is not a part of his Household.)
Clicking the red notification link for renewing Tom’s membership brings Glen to the bulk membership payment screen, and auto-populates Tom into the selection field. Glen can pay for Tom only or can choose to add additional members to the selection field.
